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1. Complaints may be made in writing, by email, by telephone or in any other form in respect of a service that we have provided. Our postal address is c/o Bright Oak Ltd, Cardiff House, Priority Business Park, Barry, CF63 2AW.
2. We will send you a written or electronic acknowledgement of a complaint within five business days of receipt, identifying the person who will be handling the complaint for the business. Wherever possible, that person will not have been directly involved in the matter which is the subject of the complaint, and will have authority to settle the complaint.
3. Within four weeks of receiving a complaint we will send you either a final response which adequately addresses the complaint; or a holding response which explains why we are not yet in a position to resolve the complaint and indicates when we will make further contact with you.
4. Within eight weeks of receiving a complaint we will send you either a final response which adequately addresses the complaint; or a response which firstly explains why we are still not in a position to make a final response, giving reasons for the further delay and indicating when we expect to be able to provide a final response; and secondly informs you that you may refer the handling of the complaint to the Financial Ombudsman if you are dissatisfied with the delay.
5. Where we decide that redress is appropriate, we will provide you with fair compensation for any acts or omissions for which we are responsible and will comply with any offer of redress which you accept. Appropriate redress will not always involve financial redress.
6. If you are not satisfied with our response, or if a complaint is not resolved after eight weeks, you may refer the complaint to: Financial Ombudsman Service, Exchange Tower, Harbour Exchange Square, London, E14 9GE. Tel: 0300 123 9123 or 0800 023 4567. Website: www.financial-ombudsman.org.uk